At HAUS OF ÄSTHETIK, we are dedicated to maintaining the highest standards of safety, hygiene, and infection prevention in the Handling, use, and disposal of sharps within our aesthetics clinic. Our commitment extends to protecting patients, employees, and freelancers by implementing strict safety measures that minimise the risk of needlestick injuries and exposure to bloodborne viruses (BBVs), including Hepatitis B (HBV), Hepatitis C (HCV), and Human Immunodeficiency Virus (HIV).

The use of sharps is an essential component of aesthetic treatments, including but not limited to:

• Injectable cosmetic procedures (e.g., Botox, dermal fillers, PRP therapy).

• Microneedling and skin rejuvenation treatments.

• Cannulation and venepuncture for advanced therapies.

While these procedures carry inherent risks, strict Adherence to sharps management protocols ensures the safety and well-being of all individuals within the clinic.

 

1.1 Purpose of This Policy

The primary objectives of this Sharps and Needlestick Injury Policy are to:

✅ Establish clear, evidence-based guidelines for the safe use, Handling, and disposal of sharps within HAUS OF ÄSTHETIK.

✅ Prevent needlestick injuries and accidental exposure to BBVs through robust infection control measures.

✅ Ensure immediate, effective response and medical intervention in the event of a needlestick injury.

✅ Promote a culture of safety, accountability, and Compliance among all clinic staff and freelance practitioners.

✅ Comply with UK legislation and industry best practices, including:

• Health and Safety at Work Act 1974

• Health and Safety (Sharp Instruments in Healthcare) Regulations 2013

• Control of Substances Hazardous to Health (COSHH) Regulations 2002

• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

• General Data Protection Regulation (GDPR) – Protection of Incident Data

✅ Ensure proper Training and continuous professional development for all staff handling sharps.

This policy applies to all employees, freelancers, contractors, and visitors who may come into contact with sharps within the clinic.

 

1.2 The Risks of Needlestick Injuries

Needlestick injuries present a serious occupational health risk, particularly within aesthetic medicine. Accidental exposure to bloodborne viruses (BBVs) can have life-altering consequences, including:

🔴 Transmission of infectious diseases – Exposure to Hepatitis B, Hepatitis C, and HIV.

🔴 Psychological distress – Anxiety, emotional trauma, and fear of infection post-exposure.

🔴 Medical treatment burden – Requirement for post-exposure prophylaxis (PEP), serological testing, and long-term monitoring.

🔴 Workforce impact – Staff absence due to injury, treatment, or legal proceedings.

🔴 Legal consequences – Failure to comply with sharps safety regulations can result in HSE investigations, financial penalties, and reputational damage.

By implementing strict sharps safety protocols, HAUS OF ÄSTHETIK aims to:

✅ Eliminate unnecessary exposure to sharps-related injuries.

✅ Mitigate the risk of infection transmission.

✅ Protect all individuals working in or visiting the clinic.

 

1.3 Scope of This Policy

This policy applies to all procedures involving sharps, including:

✔ Injection-based treatments (Botox, dermal fillers, mesotherapy).

✔ Microneedling and aesthetic skin therapy.

✔ Venepuncture and IV therapy administration.

✔ Handling, storage, and disposal of sharps and clinical waste.

Who Must Follow This Policy?

🔹 All HAUS OF ÄSTHETIK employees (full-time and part-time clinical staff).

🔹 Freelance aesthetic practitioners and contractors performing treatments on-site.

🔹 Administrative staff responsible for managing incident reports.

🔹 Cleaning and waste disposal teams handling contaminated sharps containers.

🔹 Visitors and trainees who may be present in clinical treatment areas.

 

1.4 Our Commitment to Safety & Compliance

At HAUS OF ÄSTHETIK, safety is not optional—it is a core priority. We believe that preventing needlestick injuries is a shared responsibility that requires:

✅ Investment in safety-engineered sharps devices – Where available, we will use safety needles, retractable syringes, and needle-free delivery systems to reduce risk.

✅ Adherence to best practice disposal methods – All sharps will be disposed of immediately into Sharpsmart containers, preventing accidental injuries.

✅ Transparent reporting culture – We operate a no-blame policy, ensuring that all needlestick injuries are reported, investigated, and managed confidentially.

✅ Continuous Training and competency assessments – All staff handling sharps will undergo mandatory annual Training to maintain high safety standards.

✅ Regular audits and risk assessments – We will continuously review and update our procedures to remain fully compliant with UK health and safety laws.

 

1.5 Summary & Key Takeaways

🔹 This policy ensures the safe Handling and disposal of sharps to protect all individuals within HAUS OF ÄSTHETIK.

🔹 Strict Adherence to these guidelines is mandatory for all employees, freelancers, and contractors.

🔹 Needlestick injuries can lead to severe health risks—prevention, immediate response, and ongoing Training are critical.

🔹 Our clinic is legally obligated to comply with UK health and safety regulations, and Failure to do so may result in legal and financial penalties.

By following this policy, HAUS OF ÄSTHETIK upholds its commitment to providing a safe, professional, and compliant working environment for all.

 

2.1 Overview

At HAUS OF ÄSTHETIK, we are legally and ethically committed to ensuring the highest standards of safety and infection control in the Handling, use, and disposal of sharps. To achieve this, our Sharps and Needlestick Injury Policy aligns with UK legislation, health and safety regulations, and best practice infection control standards.

The improper Handling of sharps can result in serious injuries, exposure to bloodborne viruses (BBVs), regulatory breaches, and legal liabilities. Compliance with the legislation outlined in this section is mandatory for all employees, freelancers, and contractors within the clinic.

Failure to follow sharps safety protocols may result in disciplinary action, financial penalties, regulatory enforcement, and reputational damage.

 

2.2 Key Legal and Regulatory Frameworks

(a) Health and Safety at Work Act 1974

The Health and Safety at Work Act 1974 (HSWA) is the primary piece of UK legislation governing workplace health and safety. Under this Act, HAUS OF ÄSTHETIK has a legal duty of care to:

✅ Protect employees, freelancers, and patients from harm, including risks associated with sharps.

✅ Ensure that safe working conditions are provided.

✅ Provide adequate Training, equipment, and safety procedures to prevent injuries.

✅ Ensure that staff comply with health and safety policies and take reasonable care of themselves and others.

 

🔹 Implications for HAUS OF ÄSTHETIK:

• Failure to comply with the HSWA can result in criminal prosecution, financial penalties, and enforcement action by the Health and Safety Executive (HSE).

(b) Health and Safety (Sharp Instruments in Healthcare) Regulations 2013

The Health and Safety (Sharp Instruments in Healthcare) Regulations 2013 were introduced to enhance protections for healthcare workers handling sharps. These regulations require aesthetic clinics to:

✅ Minimise the use of sharps where safer alternatives exist.

✅ Provide safety-engineered sharps devices to reduce injury risk.

✅ Implement safe disposal systems (e.g., Sharpsmart containers).

✅ Train staff in sharps handling, disposal, and needlestick injury response.

✅ Maintain detailed records of all sharps-related incidents.

🔹 Implications for HAUS OF ÄSTHETIK:

• The use of safety-engineered sharps (e.g., retractable needles, safety syringes) must be prioritised where available.

• Failure to implement safe sharps handling procedures may result in enforcement action by the HSE.

(c) Control of Substances Hazardous to Health (COSHH) Regulations 2002

The COSHH Regulations 2002 govern the Handling and disposal of hazardous substances, including biological risks associated with needlestick injuries. Under these regulations, HAUS OF ÄSTHETIK must:

✅ Conduct risk assessments for sharps-related exposure to bloodborne viruses (Hepatitis B, Hepatitis C, HIV).

✅ Implement control measures to reduce infection risks.

✅ Provide protective equipment (PPE), Training, and vaccination (e.g., Hepatitis B) for employees.

✅ Ensure proper waste disposal procedures for contaminated sharps.

 

🔹 Implications for HAUS OF ÄSTHETIK:

• Sharps injuries are classified as exposure to hazardous biological agents.

• Failure to comply with COSHH regulations can result in legal action, fines, and enforcement notices.

(d) The Management of Health and Safety at Work Regulations 1999

These regulations supplement the Health and Safety at Work Act by requiring risk management strategies for workplace hazards, including sharps-related injuries. HAUS OF ÄSTHETIK must:

✅ Conduct regular risk assessments for sharps handling and disposal.

✅ Implement control measures to eliminate or reduce sharps-related risks.

✅ Ensure staff receive Training in safe sharps management.

✅ Provide adequate supervision and monitoring of Compliance with sharps safety protocols.

🔹 Implications for HAUS OF ÄSTHETIK:

• Failure to conduct proper risk assessments can result in legal liability and enforcement action.

(e) The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

The RIDDOR 2013 regulations require employers to report specific injuries, including serious needlestick injuries, to the HSE. HAUS OF ÄSTHETIK is legally required to:

✅ Report any needlestick injury that results in significant exposure to bloodborne viruses.

✅ Maintain detailed records of all sharps-related incidents.

✅ Conduct investigations into needlestick injuries to prevent recurrence.

🔹 Implications for HAUS OF ÄSTHETIK:

• Failure to report serious needlestick injuries under RIDDOR may result in legal penalties.

(f) UK Infection Prevention and Control Standards

As an aesthetic clinic handling medical sharps, HAUS OF ÄSTHETIK must comply with infection control standards to minimise the risk of cross-contamination and infection transmission. This includes:

 ✅ Following national guidelines for safe disposal of sharps and clinical waste.

✅ Implementing infection control protocols for all aesthetic procedures involving sharps.

✅ Providing hand hygiene facilities and PPE for all staff.

✅ Regular audits and inspections to ensure infection prevention compliance.

🔹 Implications for HAUS OF ÄSTHETIK:

• Non-compliance with infection prevention standards can lead to CQC enforcement action.

2.3 Consequences of Non-Compliance

Failure to comply with sharps safety regulations can result in:

❌ Legal action from the Health and Safety Executive (HSE).

❌ Fines and financial penalties for regulatory breaches.

❌ Criminal prosecution under the Health and Safety at Work Act.

❌ Loss of professional licences for serious non-compliance.

❌ Reputational damage and potential business closure.

🔹 HAUS OF ÄSTHETIK takes Compliance seriously and enforces strict Adherence to all regulatory requirements.

2.4 Our Commitment to Compliance

At HAUS OF ÄSTHETIK, we are fully committed to:

 ✅ Providing a safe working environment for all staff and freelancers.

✅ Ensuring full Compliance with sharps handling and needlestick injury prevention laws.

✅ Investing in safety-engineered sharps devices to reduce injury risks.

✅ Maintaining clear documentation and reporting procedures.

✅ Conduct regular training and risk assessments to keep staff informed and protected.

 

2.5 Summary of Legal Obligations

Regulation

Key Requirements

Implications for HAUS OF ÄSTHETIK

Health and Safety at Work Act 1974

Protect workers from workplace hazards.

Legal duty of care to ensure sharps safety.

Health and Safety (Sharp Instruments in Healthcare) Regulations 2013

Use safer sharps devices, train staff, and dispose of sharps correctly.

Safety-engineered devices and proper disposal systems must be implemented.

COSHH Regulations 2002

Control exposure to hazardous substances.

Risk assessments for bloodborne virus exposure are required.

Management of Health and Safety at Work Regulations 1999

Conduct risk assessments and Training.

Mandatory risk control for sharps use.

RIDDOR 2013

Report serious sharps injuries.

Failure to report can result in prosecution.

UK Infection Prevention Standards

Follow infection control best practices.

Strict disposal and hygiene procedures must be followed.

3.1 Overview

At HAUS OF ÄSTHETIK, ensuring safe Handling, disposal, and management of sharps is a shared responsibility across all levels of the organisation. Each individual working within the clinic—including management, clinical staff, freelancers, and contracted personnel—has a legal and ethical duty to adhere to this policy to prevent needlestick injuries and maintain a safe working environment.

This section defines the roles and responsibilities of various personnel involved in sharps safety management, ensuring accountability, regulatory Compliance, and continuous improvement in safety protocols.

Failure to comply with these responsibilities may result in disciplinary action, regulatory fines, or legal consequencesin line with the Health and Safety at Work Act 1974 and related legislation.

 

3.2 Responsibilities of Clinic Management

The Clinic Director and Management Team at HAUS OF ÄSTHETIK have the ultimate responsibility for ensuring that all sharps safety protocols and legal obligations are met. Their duties include:

✅ Providing Safe Sharps Handling & Disposal Systems

• Ensure the availability of Sharpsmart-approved sharps disposal containers in all treatment areas.

• Ensure that sharps bins are never overfilled and are disposed of by a licensed clinical waste contractor.

• Implement safety-engineered sharps devices (e.g., retractable needles, needle-free systems) wherever possible.

✅ Compliance with Legal & Regulatory Standards

• Ensure full Compliance with:

• Health and Safety at Work Act 1974

• Health and Safety (Sharp Instruments in Healthcare) Regulations 2013

• RIDDOR 2013 (for needlestick injury reporting)

• Control of Substances Hazardous to Health (COSHH) Regulations 2002

• Maintain proper documentation and records of risk assessments, incidents, and compliance audits.

✅ Training & Education

• Ensure all employees, freelancers, and contractors receive mandatory sharps safety training.

• Provide annual refresher training on needlestick injury prevention and response.

• Ensure all new hires and freelancers complete sharps safety training before handling any sharps.

✅ Incident Investigation & Reporting

• Ensure that all needlestick injuries are reported, recorded, and investigated.

• Conduct root cause analysis to identify patterns in sharps-related incidents.

• Implement corrective actions based on investigation findings.

✅ Risk Assessments & Policy Updates

• Conduct regular sharps risk assessments (at least annually).

• Review and update policies following any major incident, regulatory change, or introduction of new sharps-related procedures.

🔹 Failure to fulfil management responsibilities can result in:

❌ HSE intervention or legal action under UK workplace safety laws.

❌ Fines and reputational damage for non-compliance.

❌ Workplace injury claims from affected staff members.

3.3 Responsibilities of Employees & Freelancers

All employees, freelance practitioners, and contractors working at HAUS OF ÄSTHETIK are required to comply with this Sharps and Needlestick Injury Policy. Their responsibilities include:

✅ Safe Handling & Use of Sharps

• Use sharps only when necessary, considering safer alternatives where possible.

• Never recap, bend, or break needles after use.

• Handle sharps carefully and deliberately, ensuring full situational awareness.

• Pass sharps using a designated tray rather than handing them directly.

✅ Proper Disposal of Sharps

• Immediately dispose of used sharps into Sharpsmart-approved containers.

• Ensure the sharps container is within arm's reach before beginning any procedure.

• Do not overfill sharps bins—close and replace them when they are ¾ full.

• Report any sharps disposal issues to the Clinic Manager immediately.

✅ Preventing Needlestick Injuries

• Use personal protective equipment (PPE), including gloves, where required.

• Follow clinic protocols for safe sharps handling.

• Remain vigilant and report any potential safety concerns to management.

✅ Reporting Needlestick Injuries Immediately

• Any sharps injury must be reported immediately, regardless of severity.

• Complete an Incident Report Form and inform the Clinic Manager or Infection Control Lead.

• Cooperate fully with post-exposure risk assessments and follow-up procedures.

✅ Participate in Training & Continuous Learning

• Attend mandatory annual sharps safety training sessions.

• Follow updated policies and procedures as required.

🔹 Failure to comply with sharps safety protocols may result in:

❌ Increased risk of exposure to bloodborne viruses (HBV, HCV, HIV).

❌ Disciplinary action for Negligence or repeated safety violations.

❌ Potential legal liability for putting colleagues or patients at risk.

3.4 Responsibilities of the Infection Control Lead

The Infection Control Lead at HAUS OF ÄSTHETIK plays a crucial role in overseeing sharps-related infection prevention measures. Their responsibilities include:

✅ Post-Exposure Response & Risk Assessments

• Conduct immediate post-exposure assessments for needlestick injuries.

• Arrange blood testing for both the injured individual and (if possible) the source patient.

• Coordinate post-exposure prophylaxis (PEP) and follow-up testing.

✅ Compliance Monitoring & Audits

• Monitor sharps handling, disposal, and injury trends.

• Conduct audits to ensure Compliance with infection prevention standards.

✅ Employee Vaccination & Immunisation Program

• Ensure all clinical staff are offered Hepatitis B vaccinations.

• Maintain vaccination records and ensure boosters are administered when needed. 

✅ Review of Infection Prevention Procedures

• Regularly update sharps safety protocols based on incident trends and emerging best practices.

• Provide guidance on new safety-engineered devices to reduce needlestick risks.

3.5 Shared Responsibility & Safety Culture

At HAUS OF ÄSTHETIK, we recognise that sharps safety is a shared responsibility that requires:

✅ Active participation from all staff and freelancers in following safety protocols.

✅ Continuous Training and competency development in sharps handling.

✅ Encouraging a culture of openness and non-punitive incident reporting.

✅ Collaborative efforts between management, infection control, and employees to enhance workplace safety.

3.6 Disciplinary Measures for Non-Compliance

Failure to adhere to the Sharps and Needlestick Injury Policy may result in:

⚠ Verbal or written warnings for minor breaches.

⚠ Mandatory retraining or suspension from performing procedures involving sharps.

⚠ Formal disciplinary action for repeated safety violations.

⚠ Dismissal or contract termination in cases of gross negligence.

⚠ Potential legal liability in cases of serious misconduct.

🔹 Compliance with this policy is non-negotiable and is a condition of employment at HAUS OF ÄSTHETIK.

3.7 Summary of Responsibilities

Role

Primary Responsibilities

Clinic Management

Provide Training, ensure Compliance, investigate incidents, and implement policy updates.

Employees & Freelancers

Safe sharps handling, disposal, injury reporting, and participation in Training.

Infection Control Lead

Post-exposure management, vaccination programs, compliance audits.

  By ensuring accountability, continuous Training, and a culture of safety, HAUS OF ÄSTHETIK remains a leader in aesthetic clinic health and safety standards.

4.1 Overview

Preventing needlestick injuries is a critical component of the Sharps and Needlestick Injury Policy at HAUS OF ÄSTHETIK. The safeSafedling, use, and disposal of sharps is essential to minimise the risk of exposure to bloodborne viruses (BBVs) such as Hepatitis B (HBV), Hepatitis C (HCV), and Human Immunodeficiency Virus (HIV).

As an aesthetic clinic performing injection-based treatments, microneedling, and IV therapies, we must implement rigorous sharps safety protocols to protect employees, freelancers, and patients from potential harm.

This section outlines best practice guidelines for preventing needlestick injuries by focusing on:

✅ Safe Handling and disposal procedures for sharps.

✅ The use of safety-engineered devices to reduce injury risk.

✅ Training, risk assessments, and incident prevention measures.

✅ A safety-first culture that encourages Compliance and accountability.

Failure to adhere to sharps safety protocols may result in disciplinary action and legal consequences in accordance with UK health and safety legislation.

4.2 Risk Factors for Needlestick Injuries

Needlestick injuries commonly occur due to:

❌ Improper handling of sharps (e.g., careless needle placement, unsheathed needles left on work surfaces).

❌ Failure to use safety-engineered sharps devices (e.g., retractable needles, safety syringes).

❌ Accidental contact with contaminated sharps when passing instruments or disposing of waste.

❌ Recapping needles manually increases the risk of accidental puncture.

❌ Improper disposal practices, including overfilling sharps containers or disposing of sharps in general waste.

❌ Distraction, rushing, or fatigue, leading to inattentiveness when handling needles.

By identifying and eliminating risk factors, HAUS OF ÄSTHETIK ensures that needlestick injuries are prevented before they occur.

4.3 Safe Handling of Sharps

To prevent needlestick injuries, all employees, freelancers, and contractors must adhere to the following safe sharps handling protocols:

✅ Use Safety-Engineered Devices Wherever Possible

• Where feasible, use retractable needles, needle-free systems, and safety syringes to reduce risk.

✅ Never Recap Needles

• Used needles must be immediately disposed of into a Sharpsmart container—recapping increases the risk of accidental puncture injuries.

✅ Use a Neutral Zone for Passing Sharps

• Do not pass sharps directly hand-to-hand—instead, place them in a designated neutral zone (tray or container).

✅ Minimise the Use of Sharps

• Avoid using sharps unless absolutely necessary and consider alternatives for procedures where possible.

✅ Maintain Full Awareness & Control

• Always be conscious of hand placement and surroundings when handling sharps.

• Do not rush procedures—handle sharps slowly and deliberately.

 ✅ Dispose of Sharps Immediately After Use

• Used sharps must be placed directly into a designated sharps container—never left on trays, work surfaces, or within reach of patients.

 

4.4 Safe Disposal of Sharps

Proper disposal of sharps is essential for preventing injuries and infection risks. HAUS OF ÄSTHETIK uses Sharpsmart-approved sharps disposal systems that comply with UK infection control and waste management regulations.

Best Practices for Sharps Disposal

✅ Use Only Designated Sharps Containers

• All sharps must be disposed of in a Sharpsmart sharps container—never in general waste bins.

 ✅ Ensure the Sharps Bin Is Within Reach

• Always have a sharps disposal container nearby before starting a procedure.

 ✅ Do Not Overfill Sharps Bins

• Replace sharps bins when they are ¾ full—overfilled bins increase the risk of injury when inserting additional sharps.

 ✅ Securely Close the Sharps Bin Before Moving It

• Ensure that sharps bins are properly sealed before transportation to a clinical waste disposal area.

 ✅ Follow Clinical Waste Collection Protocols

• Only approved waste contractors should collect and dispose of sharps bins.

• Ensure all sharps waste is correctly labelled and stored securely before collection. 

🔹 Failure to follow proper sharps disposal protocols may result in regulatory non-compliance and increased risk of injury.

 4.5 Preventing Injuries When Using Sharps

(Incorporating Best Practices from Sharpsmart's Guidelines on "How to Prevent Sharps Injuries")

At HAUS OF ÄSTHETIK, we enforce the following measures to prevent injuries:

1️⃣ Pre-Procedural Risk Assessment

• Before performing any procedure involving sharps, identify potential risks and ensure:

✅ The sharps disposal container is accessible.

✅ All safety-engineered devices are available and functional.

✅ The procedure area is free from unnecessary distractions.

2️⃣ Use of Personal Protective Equipment (PPE)

• Ensure that appropriate gloves, eye protection, and other PPE are used to reduce exposure risk 

3️⃣ Immediate Post-Use Disposal

• Never delay disposal—used sharps must be immediately placed in a sharps container before proceeding with other tasks. 

4️⃣ Ongoing Monitoring & Compliance Checks

• Regular inspections of sharps handling procedures are conducted by the Infection Control Lead.

 

4.6 Training & Awareness

🔹 HAUS OF ÄSTHETIK requires all staff handling sharps to undergo mandatory Training.

✔ Sharps safety training is provided at induction, and refresher training is conducted annually.

✔ Training includes:

✅ Correct Handling and disposal of sharps.

✅ Safe injection and needlestick injury prevention techniques.

✅ Proper use of safety-engineered sharps devices.

✅ Immediate response to needlestick injuries.

✔ Regular audits are conducted to ensure Adherence to sharps safety standards.

🔹 Failure to complete Training may result in suspension from performing treatments involving sharps.

 

4.7 Promoting a Safety Culture

To maintain a safe working environment, HAUS OF ÄSTHETIK fosters a culture of responsibility, awareness, and Compliance. 

✅ Encouraging Open Reporting

• Employees and freelancers are encouraged to report unsafe practices or near-misses without fear of blame. 

✅ Regular Safety Meetings

• Quarterly meetings are held to review safety measures and incident reports.

✅ Continuous Policy Improvement

• This policy is reviewed and updated every two years to align with best practices and regulatory changes.

 

4.8 Summary of Preventative Measures

Category

 

Best Practice

Handling Sharps

Use safety-engineered devices, never recap needles, and use a neutral zone.

Disposing of Sharps

Dispose of sharps immediately in designated containers; do not overfill bins.

PPE & Safety Equipment

Use gloves and protective eyewear, and ensure safety syringes are available.

Training & Compliance

Mandatory sharps safety training at induction and annually thereafter.

Workplace Safety Culture

Encourage reporting, conduct audits, and implement continuous safety improvements.

  

4.9 Conclusion 

By implementing these preventative measures, HAUS OF ÄSTHETIK ensures:

✅ A safer workplace for all employees and freelancers.

✅ Reduced risk of exposure to bloodborne infections.

✅ Compliance with UK health and safety regulations.

✅ A proactive approach to injury prevention and safety culture.

 All staff are required to comply with these safety measures—Failure to do so may result in disciplinary action.

 

5.1 Overview

Despite strict safety protocols, needlestick injuries can still occur in clinical and aesthetic settings, presenting a serious risk of exposure to bloodborne viruses (BBVs) such as Hepatitis B (HBV), Hepatitis C (HCV), and Human Immunodeficiency Virus (HIV). A swift and structured response is critical to minimising infection risk, ensuring employee well-being, and complying with legal obligations under UK health and safety regulations.

At HAUS OF ÄSTHETIK, we have established a clear and legally compliant procedure for:

✅ Immediate first aid response after a needlestick injury.

✅ Post-exposure risk assessment and medical intervention.

✅ Incident reporting and documentation.

✅ Regulatory Compliance, including RIDDOR reporting.

All employees, freelancers, and contractors are required to follow this procedure in the event of a needlestick injury.

 Failure to adhere to these protocols may result in disciplinary action and legal consequences.

 

5.2 Immediate Actions Following a Needlestick Injury

If an employee, freelancer, or patient sustains a needlestick injury, they must take the following immediate first-aid steps:

Step 1: Stop & Assess the Injury

🔹 Remain calm and assess the extent of the injury.

🔹 If the needle was clean (unused), continue safe disposal procedures.

🔹 If the needle was contaminated, proceed to Step 2.

Step 2: Encourage Gentle Bleeding

 ✅ Allow the wound to bleed freely for a few seconds—this helps flush out contaminants.

❌ Do NOT suck the wound—this can introduce pathogens into the bloodstream.

 Step 3: Clean the Wound Immediately

 ✅ Wash the injury site thoroughly with soap and warm water.

✅ Do NOT scrub or rub the wound, as this can increase tissue damage.

✅ Apply an antiseptic solution (if available).

✅ Cover the wound with a sterile waterproof dressing.

 Step 4: Flush Mucous Membranes (If Exposed)

 🔹 If blood or bodily fluids enter the eyes, nose, or mouth:

✅ Rinse thoroughly with clean water or saline solution.

✅ Do NOT use disinfectants or soap inside the eyes or mouth.

 Step 5: Report the Injury Immediately

 ✅ Notify the Clinic Manager or Infection Control Lead.

✅ Complete the Sharps Injury Incident Report Form.

✅ Seek medical attention as soon as possible.

 5.3 Post-Exposure Risk Assessment & Medical Intervention

Once a needlestick injury is reported, the Infection Control Lead or Clinic Manager must conduct a post-exposure risk assessment. This involves:

(a) Determining Exposure Risk

✅ Identifying the source patient (if possible) and assessing their BBV risk status.

✅ Reviewing the injured individual's vaccination status (Hepatitis B immunity).

✅ Assessing the Type of needle used (hollow-bore needles pose a higher risk than solid needles).

 (b) Immediate Medical Evaluation

🔹 The injured person must be referred to Occupational Health or an Accident & Emergency (A&E) Department for:

✅ Baseline blood tests (to check for existing BBVs).

✅ Post-exposure prophylaxis (PEP) for HIV (if required, must be started within 72 hours).

✅ Hepatitis B immunoglobulin (HBIG) and/or vaccination (if necessary).

✅ Follow-up blood tests at 6 weeks, 12 weeks, and 24 weeks to monitor for BBV seroconversion.

(c) Psychological Support & Counselling 

🔹 Needlestick injuries can cause significant Anxiety and distress.

✅ Employees must be offered counselling and Support if needed.

✅ The Clinic Manager must ensure Confidentiality and sensitivity in handling the case.

5.4 Incident Reporting & Documentation

🔹 All needlestick injuries must be reported and documented to:

✅ Ensure proper follow-up care for the injured person.

✅ Identify risk factors and implement corrective actions.

✅ Meet legal and regulatory requirements.

(a) Sharps Injury Incident Report Form

The injured individual must complete an Incident Report Form detailing:

✔ Time, Date, and location of the injury.

✔ Type of sharp involved (e.g., hollow-bore needle, scalpel).

✔ Injury circumstances (e.g., procedure type, safety controls in place).

✔ Exposure details (e.g., visible blood contamination, depth of injury).

✔ Immediate actions taken (e.g., wound washing, reporting, medical referral).

✔ Follow-up treatment received (e.g., PEP, vaccination).

(b) Internal Investigation & Corrective Actions

 Once an injury is reported, the Clinic Manager must:

✅ Review sharps handling protocols to identify procedural lapses.

✅ Implement additional safety measures if necessary.

✅ Retrain staff if procedural errors are identified.

 

5.5 Regulatory Compliance & RIDDOR Reporting

Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013, certain needlestick injuries must be reported to the Health & Safety Executive (HSE).

When Is RIDDOR Reporting Required?

✔ If the injured person develops a BBV (e.g., Hepatitis B, Hepatitis C, or HIV) as a result of the injury.

✔ If the injury prevents the employee from working for more than 7 days.

✔ If the incident results in hospitalisation or long-term medical treatment.

Clinic Responsibilities for RIDDOR Compliance

✅ The Clinic Manager must assess whether the injury meets RIDDOR criteria.

✅ If required, the injury must be reported to HSE via their online portal within 10 days.

✅ Failure to report a RIDDOR-qualifying injury may result in legal penalties.

5.6 Preventing Future Needlestick Injuries

At HAUS OF ÄSTHETIK, we are committed to learning from every reported incident. After each needlestick injury, we take the following preventative actions:

✅ Review the circumstances of the injury and identify contributing factors.

✅ Reinforce safe sharps handling procedures with staff.

✅ Provide additional Training if a procedural lapse is identified.

✅ Evaluate and implement additional safety controls (e.g., use of safety-engineered devices).

✅ Monitor incident trends to prevent recurrence.

5.7 Summary of Needlestick Injury Response Procedures

Step

 

Action

Step 1: Immediate First Aid

Encourage bleeding, wash the wound, and apply a dressing.

Step 2: Report the Injury

Notify the Clinic Manager and complete an Incident Report.

Step 3: Medical Evaluation

Attend Occupational Health or A&E for blood tests, PEP, and vaccinations.

Step 4: Incident Investigation

Identify causes and implement safety improvements.

Step 5: RIDDOR Compliance

Report serious injuries to HSE if required.

Step 6: Preventative Measures

Conduct Training, update protocols, and review sharps handling practices.

 5.8 Conclusion

By following this structured needlestick injury response protocol, HAUS OF ÄSTHETIK ensures: 

✅ Immediate, evidence-based treatment for injured employees and freelancers.

✅ Regulatory Compliance with UK workplace health and safety laws.

✅ A proactive approach to needlestick injury prevention and risk mitigation.

✅ A transparent reporting system that enhances workplace safety culture.

All employees and freelancers are required to follow these procedures—Failure to comply may result in disciplinary action.

6.1 Overview

The management of needlestick and sharps injuries at HAUS OF ÄSTHETIK is a critical component of our infection prevention and occupational health strategy. In the event of a needlestick injury, immediate and structured intervention is required to minimise health risks, ensure regulatory Compliance, and provide necessary medical treatment.

This section outlines post-exposure procedures, medical management protocols, and legal obligations to ensure:

✅ A standardised approach to assessing, managing, and reporting needlestick injuries.

✅ Prevention of bloodborne virus (BBV) transmission, including Hepatitis B (HBV), Hepatitis C (HCV), and Human Immunodeficiency Virus (HIV).

✅ Compliance with UK health and safety legislation, including RIDDOR and COSHH regulations.

✅ Appropriate medical treatment, risk assessment, and follow-up care for affected individuals.

✅ Continuous learning and policy improvements based on reported incidents.

Failure to properly manage a needlestick injury can result in serious health consequences, regulatory breaches, and potential legal liabilities for both the clinic and the affected individual.

6.2 Post-Exposure Risk Assessment & Medical Intervention

Once a needlestick injury occurs and is reported to the Clinic Manager or Infection Control Lead, an immediate risk assessment must be conducted.

Step 1: Assessing the Source of Exposure 

The following factors determine infection risk levels:

✔ Was the sharp contaminated with blood or bodily fluids?

✔ Did the injury involve a deep puncture, visible bleeding, or a hollow-bore needle?

✔ Was the sharp used on a patient with known or suspected BBV infections (HIV, HBV, HCV)?

✔ Did the exposure involve mucous membranes (eyes, mouth) or broken skin?

If the risk is determined to be significant, urgent post-exposure prophylaxis (PEP) and further medical evaluation are required.

Step 2: Immediate Medical Evaluation

Once the injury has been assessed and documented, the affected individual must be referred for urgent medical review by Occupational Health Services or A&E.

Medical evaluation will include:

✅ Baseline blood tests for the affected individual to determine pre-existing immunity or infection status for:

• Hepatitis B (HBV) surface antibodies and antigens.

• Hepatitis C (HCV) RNA or antibodies.

• HIV screening (if appropriate and with consent).

✅ Baseline blood tests for the source patient (if identifiable).

✅ Immediate Hepatitis B booster vaccination (if the injured person is non-immune).

✅ Post-exposure prophylaxis (PEP) for HIV, which must be initiated within 72 hours if required.

Step 3: Follow-Up Testing & Monitoring

Needlestick injuries require ongoing medical follow-up to monitor for possible seroconversion (infection development).

Timeframe

Follow-Up Testing Required

Immediate (0–24 hours)

Baseline blood tests for HIV, HBV, HCV + PEP initiation if needed.

6 weeks

Repeat HIV, HBV, and HCV blood tests.

12 weeks (3 months)

Additional blood testing for delayed seroconversion.

24 weeks (6 months)

Final serology testing for BBVs (if required).

 🔹 Employees must attend all follow-up medical appointments to ensure full monitoring and early detection of any BBV transmission.

6.3 Psychological Support & Counselling

Needlestick injuries can cause significant psychological distress, including:

🔸 Anxiety and fear of infection.

🔸 Concern about professional liability and potential work restrictions.

🔸 Emotional stress from uncertainty regarding test results.

At HAUS OF ÄSTHETIK, we provide:

✅ Access to professional counselling services for affected individuals.

✅ Confidentiality in all reporting and medical evaluations.

✅ Support from management to ensure the injured employee feels safe and reassured.

Employees should be encouraged to speak openly about their concerns and access mental health resources if needed.

6.4 Incident Documentation & Investigation

All needlestick injuries must be formally recorded and investigated to identify root causes and implement safety improvements.

Incident Documentation

🔹 The Sharps Injury Incident Report Form must be completed, detailing the following:

✔ Date, Time, and location of the injury.

✔ Type of sharp involved (e.g., hollow-bore needle, scalpel).

✔ Circumstances leading to the injury (e.g., procedural error, safety device failure).

✔ Injury details (depth of penetration, visible blood contamination).

✔ Immediate actions taken (first aid, reporting, medical referral).

✔ Details of post-exposure treatment and risk assessment findings.

Internal Investigation & Root Cause Analysis

After documenting the incident, the Clinic Manager or Infection Control Lead must:

✅ Review the circumstances surrounding the injury to identify potential risk factors.

✅ Determine whether any procedural lapses contributed to the incident.

✅ Assess whether the injured person followed sharps safety protocols.

✅ Examine whether additional protective measures (e.g., safer devices, PPE) could prevent recurrence.

✅ Implement corrective actions, such as:

• Additional staff training and re-education.

• Introduction of safer needle technology.

• Review of clinic protocols for risk reduction.

If multiple incidents occur within a short period, management must conduct a broader risk assessment to determine whether clinic-wide policy changes are needed.

6.5 Regulatory Compliance & RIDDOR Reporting

Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013, some needlestick injuries must be reported to the Health and Safety Executive (HSE).

RIDDOR-Reportable Needlestick Injuries

✔ If the affected employee contracts a BBV (HIV, Hepatitis B, or Hepatitis C) as a result of the injury.

✔ If the injury requires hospitalisation or causes more than 7 days of absence.

✔ If there was a failure in sharps safety controls leading to a serious injury.

Clinic Responsibilities for RIDDOR Reporting

✅ The Clinic Manager is responsible for determining whether RIDDOR reporting is required.

✅ If necessary, a report must be submitted to the HSE within 10 days.

✅ Failure to report a RIDDOR-qualifying injury can result in legal penalties.

6.6 Preventative Measures & Continuous Improvement

At HAUS OF ÄSTHETIK, we learn from every reported incident to ensure continuous safety improvements. 

✅ Regular policy reviews and updates to incorporate best practices and regulatory changes.

✅ Quarterly audits of sharps handling and disposal practices.

✅ Annual refresher training for all employees and freelancers.

✅ Encouragement of open reporting—staff must feel safe to report incidents without fear of blame.

6.7 Summary of Needlestick Injury Management 

Step

Action

Step 1: Post-Exposure Risk Assessment

 

Determine exposure risk and assess source patient status.

Step 2: Medical Treatment & Testing

Baseline blood tests, PEP if required, vaccination if needed.

Step 3: Follow-Up Monitoring

Serology testing at 6, 12, and 24 weeks.

Step 4: Incident Documentation

Complete the Sharps Injury Report Form and log in to clinic records.

Step 5: Root Cause Investigation

Identify procedural errors and implement corrective actions.

Step 6: RIDDOR Compliance

Report to HSE if injury meets reporting criteria.

Step 7: Preventative Measures

Staff training, policy updates, and safety technology reviews.

 6.8 Conclusion 

By implementing a comprehensive sharps injury management system, HAUS OF ÄSTHETIK ensures:

 ✅ A safe workplace for employees and freelancers.

✅ Compliance with UK legal and regulatory obligations.

✅ Effective risk mitigation and exposure control.

✅ A culture of continuous learning and improvement.

 All staff are required to comply with these procedures—Failure to do so may result in disciplinary action.

7.1 Overview 

While HAUS OF ÄSTHETIK is committed to managing and resolving needlestick injuries and sharps-related incidents internally, there may be circumstances where external escalation is necessary. This may occur if:

 

✅ An employee, freelancer, or patient remains dissatisfied with the Handling or resolution of an incident.

✅ There is serious harm or an incident that requires legal or regulatory intervention.

✅ The clinic has failed to comply with health and safety legislation.

✅ There is evidence of systemic failures in sharps safety management.

✅ Whistleblowing protections are required for reporting unsafe practices.

 

This section outlines the external regulatory bodies, professional organisations, and legal options available for escalation, ensuring Compliance with UK workplace health and safety laws and safeguarding the rights and well-being of all staff and patients.

 

Failure to escalate concerns appropriately may lead to legal repercussions, professional misconduct claims, and enforcement actions by regulatory authorities.

 

7.2 External Escalation for Employees & Freelancers

 

If an employee or freelancer believes their sharps injury was mishandled or that workplace safety concerns were ignored, they may escalate the issue to the following external bodies:

 

(a) Advisory, Conciliation and Arbitration Service (ACAS)

 

ACAS provides independent guidance and mediation for workplace disputes, including concerns about health and safety breaches related to needlestick injuries.

 

✅ When to contact ACAS:

• If an employee has been penalised for reporting a needlestick injury.

• If a freelancer has been denied medical care or compensation.

• If a dispute arises regarding workplace conditions or employer responsibility.

 

🌐 Website: www.acas.org.uk

📞 Helpline: 0300 123 1100

 

(b) Health and Safety Executive (HSE)

 

The HSE enforces workplace health and safety laws, including those governing sharps safety and needlestick injury management.

 

✅ When to contact HSE:

• If HAUS OF ÄSTHETIK fails to report a RIDDOR-qualifying injury.

• If there is a pattern of unreported needlestick injuries.

• If sharps disposal practices pose a public health risk.

 

🌐 Website: www.hse.gov.uk

📞 Helpline: 0300 003 1647

 

(c) Employment Tribunal Service

 

If an employee or freelancer experiences unfair treatment after reporting a needlestick injury (e.g., dismissal, discrimination, or lack of reasonable workplace accommodations), they may escalate their complaint to an Employment Tribunal.

 

✅ When to file an employment tribunal claim:

• If an employee was dismissed for reporting a health and safety concern.

• If the clinic failed to take reasonable measures to prevent further injuries.

• If an injured freelancer was denied contractual protections.

 

🌐 Website: www.gov.uk/employment-tribunals

📄 Claim Form: Employment Tribunal Claim Form (ET1)

 

(d) Whistleblowing Protection – Public Concern at Work (Protect)

 

Employees and freelancers who report unsafe sharps management practices that pose a serious risk to public health may be protected under UK whistleblowing laws (Public Interest Disclosure Act 1998).

 

🔹 Protect (formerly Public Concern at Work) provides legal advice and Support for whistleblowers reporting:

✅ Negligence in sharps disposal leading to environmental risks.

✅ Cover-ups of workplace injuries or Failure to report serious incidents.

✅ Unsafe working conditions or employer negligence.

 

🌐 Website: www.protect-advice.org.uk

📞 Whistleblowing Advice Line: 020 3117 2520

 

7.3 External Escalation for Patients

 

Patients who sustain a needlestick injury at HAUS OF ÄSTHETIK and believe their case was mishandled may escalate their complaint to the following regulatory and professional bodies:

 

(a) Care Quality Commission (CQC)

 

The CQC regulates private healthcare providers in the UK. If a patient believes HAUS OF ÄSTHETIK failed to follow proper sharps handling procedures, they can file a complaint with the CQC.

 

✅ When to contact the CQC:

• If the clinic's infection control policies are inadequate.

• If poor sharps disposal practices endanger public safety.

• If patients were not informed of needlestick injury risks.

 

🌐 Website: www.cqc.org.uk

📞 Helpline: 03000 616161

📧 Email: enquiries@cqc.org.uk

 

(b) Independent Sector Complaints Adjudication Service (ISCAS)

 

ISCAS provides independent adjudication for patients dissatisfied with the outcome of a clinic's internal complaints process.

 

✅ When to contact ISCAS:

• If a patient suffered a needlestick injury due to staff negligence.

• If a clinic fails to provide appropriate medical care post-injury.

• If the clinic refused to acknowledge a patient's complaint.

 

🌐 Website: www.iscas.org.uk

📞 Helpline: 0207 536 6091

📧 Email: info@iscas.org.uk

 

(c) Information Commissioner's Office (ICO) – Data Protection Complaints

 

If HAUS OF ÄSTHETIK fails to protect sensitive medical data related to a needlestick injury report, patients and staff can file a data protection complaint with the ICO.

 

✅ When to contact the ICO:

• If patient or employee medical records were shared without consent.

• If an incident report was mishandled or lost.

• If Confidentiality was breached when reporting an injury,

 

🌐 Website: www.ico.org.uk

📞 Helpline: 0303 123 1113

 

7.4 Summary of External Escalation Pathways

 

Concern

External Body

When to Escalate

Workplace safety concerns for employees & freelancers

HSE, ACAS, Employment Tribunal, Protect (Whistleblowing)

If a needlestick injury was mishandled or unreported, or workplace conditions remain unsafe.

Patient complaints about clinic safety standards

CQC, ISCAS

If a patient believes the clinic’s sharps handling procedures put them at risk.

Failure to protect confidential incident data

ICO (Information Commissioner’s Office)

If a patient’s or staff member’s medical information was mishandled.

 

 

 

 

 

 

7.5 Conclusion

 

At HAUS OF ÄSTHETIK, we are committed to resolving all sharps-related complaints internally in a professional and transparent manner. However, in cases where:

 

✔ Employees, freelancers, or patients remain dissatisfied with the outcome of a complaint,

✔ Legal, regulatory, or patient safety concerns arise, or

✔ Whistleblowing protections are needed,

 

external escalation pathways exist to ensure accountability and Compliance with UK health and safety laws.

 

✅ We encourage staff and patients to escalate concerns responsibly to promote workplace safety, patient care, and regulatory Compliance.

 

All employees and freelancers are required to cooperate with external investigations where necessary—Failure to do so may result in disciplinary action.

 

8.1 Overview

 

At HAUS OF ÄSTHETIK, we recognise that effective monitoring, reporting, and continuous improvement are essential for maintaining high standards of safety, Compliance, and patient care. This section outlines our commitment to reviewing and improving sharps safety procedures, ensuring that we remain fully compliant with UK health and safety regulations and providing a safe working environment for our employees, freelancers, and patients.

 

Through data collection, incident analysis, and policy refinement, we:

 

✅ Identify trends and recurring issues in sharps-related incidents.

✅ Evaluate the effectiveness of our policies and procedures.

✅ Implement targeted improvements based on evidence and regulatory guidance.

✅ Ensure full Compliance with health and safety regulations.

✅ Promote a culture of safety and accountability within the clinic.

 

This proactive approach ensures continuous learning, risk reduction, and a commitment to best practices in sharps safety management.

 

8.2 Sharps Injury Monitoring & Data Collection

 

HAUS OF ÄSTHETIK maintains a comprehensive sharps injury tracking system to ensure every reported incident is logged, reviewed, and investigated.

 

(a) Incident Log & Data Management

 

🔹 All needlestick and sharps injuries are recorded in a secure database, including:

✔ Nature of the injury (e.g., Type of sharp, level of exposure).

✔ Date and location of the incident.

✔ Employee or patient involvement.

✔ Immediate actions were taken, and medical treatment was provided.

✔ Corrective measures implemented.

 

🔹 Quarterly audits are conducted to identify trends and areas for improvement.

 

(b) Key Performance Indicators (KPIs) for Sharps Safety

 

To monitor the effectiveness of our needlestick injury prevention strategies, HAUS OF ÄSTHETIK tracks the following KPIs:

Metric

Target Performance

Needlestick Injuries Reported

Reduction in incidents by 20% annually

Time to Report Injuries

100% reported within 24 hours

Resolution of Incidents

90% resolved within 10 working days

Sharps Disposal Compliance

100% adherence to disposal protocols

Mandatory Staff Training Completion Rate

100% of staff trained annually

Reduction in Repeat Incidents

Eliminate repeat injuries by implementing targeted interventions

 

 

 

 

KPIs are reviewed quarterly, and corrective actions are introduced where performance targets are not met.

 

8.3 Internal Review & Governance Structure

 

(a) Sharps Safety Review Committee (SSRC)

 

A Sharps Safety Review Committee (SSRC) meets quarterly to:

 

✅ Review incident reports and analyse trends.

✅ Evaluate the effectiveness of needlestick injury prevention measures.

✅ Recommend policy changes and safety improvements.

✅ Ensure Compliance with regulatory standards (HSE, CQC, COSHH, RIDDOR).

 

🔹 The SSRC includes:

• Clinic Director (Chairperson)

• Infection Control Lead

• Health & Safety Officer

• HR Manager

• Clinical Staff Representatives

 

(b) Annual Sharps Safety Report

 

Each year, HAUS OF ÄSTHETIK compiles a detailed report summarising:

 

✔ The number of reported sharps injuries.

✔ The effectiveness of injury prevention strategies.

✔ Findings from audits and risk assessments.

✔ Training completion rates for staff and freelancers.

✔ Regulatory compliance updates and recommendations.

 

This report is used to guide strategic decisions, training updates, and policy amendments.

 

8.4 Continuous Improvement Strategies

 

(a) Staff Training & Development

 

To ensure all employees and freelancers are equipped with the latest sharps safety knowledge, HAUS OF ÄSTHETIK provides:

 

✅ Mandatory annual Training on needlestick injury prevention.

✅ Practical workshops on safe sharps handling and disposal.

✅ Regular refresher courses when new safety equipment or policies are introduced.

✅ Immediate retraining for employees involved in a sharps injury incident.

 

🔹 Training effectiveness is assessed through:

✔ Pre- and post-training evaluations.

✔ Incident trend analysis to measure policy impact.

✔ Anonymous staff feedback surveys on sharps safety confidence.

 

(b) Policy & Procedural Adjustments

 

Where trends indicate recurring sharps safety concerns, HAUS OF ÄSTHETIK implements policy changes, such as:

 

✔ Upgrading to safer needle technology (e.g., retractable needles, needle-free devices).

✔ Modifying clinic layout to ensure easy Access to sharps disposal containers.

✔ Revising clinical protocols to align with new health and safety standards.

✔ Enhancing workplace PPE protocols based on incident reviews.

 

(c) Patient & Employee Feedback Mechanisms

 

✅ Biannual patient surveys measure perceptions of treatment safety and sharps handling procedures.

✅ Quarterly staff engagement surveys assess employee confidence in sharps safety protocols.

✅ Feedback insights are reviewed by senior management to refine training and safety measures.

 

🔹 Employees and patients are encouraged to report concerns proactively to drive safety improvements.

 

8.5 Regulatory Compliance & External Audits

 

(a) Compliance with Legal Standards

 

To ensure full Compliance with UK health and safety regulations, HAUS OF ÄSTHETIK adheres to:

 

✅ Care Quality Commission (CQC) Standards for patient safety.

✅ Health and Safety Executive (HSE) Regulations for sharps handling and disposal.

✅ COSHH Regulations for managing bloodborne exposure risks.

✅ RIDDOR Requirements for reporting serious injuries.

 

🔹 All policies and procedures are reviewed annually to remain fully aligned with evolving UK legislation.

 

(b) External Compliance Audits & Risk Assessments

 

✅ Annual audits by external health and safety consultants to ensure:

• Full regulatory Compliance with HSE, CQC, and ICO.

• Identification of emerging risks and best practice improvements.

✅ Random spot-check audits throughout the year to assess staff compliance with sharps handling policies.

 

🔹 All audit findings are reviewed by the Sharps Safety Review Committee, and action plans are developed to address deficiencies.

 

8.6 Summary of Monitoring & Improvement Framework

 

Monitoring Mechanism

Purpose

Sharps Injury Incident Log

Ensures all injuries are recorded and analysed.

Quarterly Sharps Safety Review Committee (SSRC) Meetings

Evaluate safety trends and recommend improvements.

Annual Sharps Safety Report

Provides comprehensive insights for strategic planning.

Mandatory Staff Training

Ensures employees and freelancers are equipped with up-to-date safety knowledge.

Patient & Employee Feedback Surveys

Identifies areas for service enhancement and safety improvement.

External Compliance Audits

Ensures regulatory alignment and risk mitigation.

 

8.7 Conclusion

 

By implementing a robust system of monitoring, reporting, and continuous improvement, HAUS OF ÄSTHETIKensures:

 

✅ Consistently high standards of patient and staff safety.

✅ Full Compliance with UK workplace health and safety laws.

✅ Continuous learning and adaptation based on real-time data.

✅ A workplace culture that prioritises safety, accountability, and professional excellence.

 

🔹 Our commitment to monitoring and continuous improvement allows us to reduce risks, prevent injuries, and enhance sharps management practices.

 

All employees, freelancers, and contractors must comply with these monitoring and reporting requirements—Failure to do so may result in disciplinary action.